You can transfer an employee details to create a new employee record. This can be done by clicking the Transfer tab on the Employee Master Details screen. This allows you to transfer an employee from one company to another e.g. XBXS where the first X is the new Company Number.
The following information is transferred to the new Employee details:
- Employee History
- Leave Balances
- Next of Kin
- Pay Details
- Banking Details
- General Ledger Accounts
You will need to review the General Ledger accounts to ensure the wages are being recorded against the correct Company’s general ledger accounts.
You will need to review the General Ledger accounts to ensure that the wages superannuation accounts of the new company are using the same Account Numbers. The transfer deletes the old company ledger accounts and replaces this with the new ledger account number, by deleting the first digit. For example, GL Account Number 12045 will be converted to 32045 if the employee is being transferred across to Company 3.
A validation has been added when an employee is transfer to prevent assignment of the same resource number to another employee. This will mean the Resource Number will need to be erased on the employee record before the employee can be transferred across.