How to reverse a cheque and keep the same cheque number / cancel direct deposit run

Use these steps if you have not yet reversed a cheque and are wanting to use the same cheque number.   If you are cancelling a cheque as it is no longer required or is unpresented, you simply follow the steps to cancel the cheque. 

Step-by-step guide

There are two options available to you to cancel a cheque and reuse the cheque number:

1. Where an End of Day has not been generated;
2. Where an End of Day has been generated. 

Option 1

Where an End of Day Run has not been generated and you realised that you used the wrong cheque number when issuing a payment.    These steps also work where you have also accidentally marked something as paid or need to cancel a direct deposit run with cheque numbers e.g. 199xxxxxx

1. Go to Main Menu > Accounting > Accounts Payable > Cheque Processing > Un-Print Cheques.
2. Enter in the Bank No. e.g 11.
3. Cheque No From and Cheque No To.  This can be the individual cheque number or a range of cheque numbers. 
4. Select OK.
5. This will reinstate the un-printed cheques as unpaid vouchers.

Single Cheque:

OR

Range of Cheques:

OR

Option 2

Where an End of Day run has been generated, and you realise that the wrong cheque number was used when entering a payment.  

1. Go to Menubar > Enquiries > Cheque Enquiry and Search by the cheque e.g. Bank 11; Cheque 1001.  At the bottom of the screen you will see the voucher details.  Take note of the Voucher Number. 
   
   
   
2. Go to Menubar > Enquiries > Voucher Enquiry and Search by the Voucher number from step 1;
   
   
   
3. Once the search results have been returned, select the voucher > right click > Amend Cheque No. and Date;
   
   
   
4. Modify the Cheque No to be 9991001;
   
   
   
5. This will amend the cheque number to be 9991001.  You can then go back to the Cheque Enquiry Search and Search by: Cheque No. 9991001.
   
   
6. Select the Cheque > Right Click > Cancel Cheque.
   
   
    
7.  Cheque number 9991001 will be cancelled and cheque 1001 will be available to be reused.

Related articles